Paper Preparation & Requirements

All PDF submissions must contain the following items to be published:

1. Complete title.
2. Complete listing of all authors and their affiliations.
3. A self-contained abstract limited to 35 words. Indexers such as Google Scholar will not index papers that do not contain abstracts.
4. The appropriate copyright statement following the abstract. By default, the copyright statement will appear as © 2027 The Author(s). If needed, the default statement can be suppressed through use of the {abstract*} environment.
5. Permission and attribution for any trademarked or copyrighted images. Images of people or images owned or trademarked by other entities—including well-known logos or cartoon characters—require official written permission.

Category Selection

Please review the topic categories and select the area most appropriate for your work. You may also request that your paper be considered for one of the symposia.

Copyright Agreement

The submission form incorporates an electronic copyright transfer agreement as part of the submission. No additional mailed documentation is required.

Presentation Preference

Presentation options are “oral or poster acceptable,” “poster only” and “oral only.” The committee has the final decision on presentation types, although every effort is made to honor authors’ preferences. Postdeadline papers are strictly oral.

Adherence to the instructions for preparing the abstract and summary is imperative. Failure to complete any of the requirements may result in rejection of the paper. Emailed or faxed submissions will not be accommodated.

A complete submission must be submitted through the online submission system in accordance with the style guide and by the published deadline. Do not email, fax or mail your paper.

Registration and submission for Technical Sessions is open to all members of the scientific and technical community. Authors are responsible for obtaining the appropriate approval to present their work at this international forum.

Style guides are available in different formats to support authors’ needs. Be sure to confirm the page-count and paper-size requirements for CLEO.

The program committee will schedule all oral and poster sessions. Abstracts and summaries for both oral and poster papers are published in the same manner through the Optica Publishing Group platform. Authors will be asked to indicate their preferred presentation format on the electronic submission form.

CLEO submissions undergo peer review by members of the Technical Program Committee. The results of the peer review determine paper selections and topic-driven technical sessions. CLEO Program Management will send the results by email to the submitting author.

Submissions may be rejected if substantial portions of the work were published in an archival journal or conference proceeding/digest more than one year before the current CLEO submission deadline, or if previously published material is not referenced appropriately.

If accepted, the summary—including illustrations—will be reproduced directly from the material submitted by the authors. It will be published through the Optica Publishing Group platform and submitted to the IEEE Xplore Digital Library, provided that the author attends CLEO and presents the paper.

Presented work is indexed in Ei Compendex, Scopus and several other indexing-service partners.

Notification emails are sent to the submitting author listed during the electronic submission process.

If you have not received your notification, email CLEOProgram@wearemci.com and include the submission control ID and paper title.